Privacy Policy

Afterlife Oddities (“Afterlife Oddities,” “AO,” “we,” “us,” or “our”) respects your privacy and is committed to handling your personal information responsibly. This Privacy Policy explains how we collect, use, store, disclose, and protect information when you visit our website, contact us, submit an application, register for an event, or participate in our services.

This Privacy Policy applies to our website, events, private retreats, festivals, markets, vendor opportunities, performances, photoshoots, courses, classes, workshops, rentals, merchandise, giveaways, and other services or activities we offer.

By using our website or submitting information to us, you acknowledge this Privacy Policy. Where consent is legally required, we will request it separately.

The information we collect depends on how you interact with Afterlife Oddities. We may collect the following categories of information:

Information You Provide Directly

• Contact Information: Name, email address, phone number, mailing address, social media handle, or other contact details you choose to provide.
• Applications and Inquiries: Information submitted through event, retreat, vendor, sponsorship, performer, ambassador, volunteer, collaboration, employment, or other applications.
• Registration and Booking Information: Event selections, ticket or pass details, rental requests, workshop registrations, attendance information, and relevant booking communications.
• Payment and Transaction Information: Payment status, transaction records, purchase details, deposits, refunds, and billing-related information. Payments may be processed by third-party payment providers. We do not intend to collect or store full payment card numbers or security codes directly unless expressly stated at the point of collection.
• Waivers and Safety Information: Signed agreements, acknowledgments, emergency contact details, guardian consent, and information reasonably necessary to administer an activity or respond to an incident. Please do not submit medical or other sensitive information unless it is requested and necessary for the specific activity.
• Communications: Messages, feedback, reviews, survey responses, support requests, and other information you send us.
• Newsletter Preferences: Email address, subscription status, and communication preferences.
• Media and Promotional Content: Photos, videos, audio recordings, testimonials, or other content you provide, submit, tag, or authorize us to use.

Please provide only information that is relevant to your inquiry, application, booking, or participation.

When you visit our website, certain information may be collected automatically by our website or the services supporting it, including:

• Usage Data: Pages viewed, links clicked, time spent on pages, referring pages, and general browsing activity.
• Device and Browser Information: Browser type, operating system, device type, language settings, and similar technical information.
• Network Information: IP address and general location information that may be inferred from it.
• Cookies and Similar Technologies: Information stored or accessed through cookies or similar technologies used for site functionality, preferences, security, or analytics, where implemented.

The information collected depends on your browser settings and the technologies currently enabled on our website.

We may use the information we collect to:

• Respond to inquiries, messages, applications, and requests.
• Review and manage applications for events, retreats, markets, sponsorships, performances, vendor opportunities, and collaborations.
• Process registrations, bookings, payments, deposits, refunds, and related transactions.
• Communicate event details, schedules, access instructions, changes, cancellations, and important safety information.
• Administer courses, classes, workshops, rentals, performances, photoshoots, and other activities.
• Verify age or eligibility requirements and administer required waivers or guardian consent.
• Contact emergency contacts or respond to safety incidents when appropriate.
• Send newsletters, promotional announcements, and updates when you have subscribed or otherwise consented where required.
• Improve our website, services, event planning, and visitor experience.
• Protect our participants, team, property, website, and business from fraud, misuse, unauthorized access, or other harmful activity.
• Maintain business, financial, and transaction records.
• Enforce our Terms of Service, agreements, and activity rules.
• Comply with applicable laws, regulations, legal processes, and legitimate requests from authorities.

We will not use personal information for purposes that are incompatible with the purposes described in this Policy unless we obtain any consent required by law.

We do not sell your personal information for money. We may disclose information in the following circumstances:

Service Providers

We may share information with third-party providers who help us operate our website and services. Depending on the tools and platforms in use, these may include:

• Website hosting, content management, and technical service providers, including Sanity CMS if used for the relevant service.
• Email delivery and communication providers, including Resend if used for the relevant service.
• Payment processors and transaction providers.
• Registration, application, scheduling, ticketing, and form platforms.
• Cloud storage, security, analytics, and website-support providers.

These providers may process information on our behalf to perform services for us, subject to their applicable terms and privacy practices.

Event and Activity Administration

Where reasonably necessary, we may share relevant information with authorized AO team members, event staff, instructors, photographers, venue operators, safety personnel, or collaborators to administer an event, booking, activity, or service.

We aim to limit access to information to what is reasonably necessary for the relevant purpose.

Legal, Safety, and Rights Protection

We may disclose information when we reasonably believe disclosure is necessary to comply with applicable law or legal process, respond to lawful requests, protect someone's safety, investigate suspected fraud or misconduct, enforce our agreements, or protect the rights, property, and security of Afterlife Oddities or others.

Business Transfers

Information may be transferred as part of a merger, restructuring, financing, acquisition, sale of assets, or other business transaction, subject to applicable legal requirements.

With Your Direction or Consent

We may share information when you ask us to, authorize the disclosure, or otherwise consent to it.

We do not control how independent third parties use information they receive under their own privacy policies.

We take reasonable measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction:

• Form submissions and data are securely stored using Sanity CMS with industry-standard encryption
• Email communications are sent via Resend with secure transmission protocols
• Access to personal information is restricted to authorized personnel only
• We regularly review and update our security practices

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

Afterlife Oddities may photograph, record, or otherwise document events, performances, workshops, markets, retreats, and other activities for operational, archival, promotional, or marketing purposes.

• Event Media: Photos, videos, or audio recordings may capture participants, performers, vendors, instructors, or guests.
• Separate Releases: Certain activities may require a separate media release, model release, or other written authorization. Any such release governs the permissions it describes.
• Your Own Posts: If you publicly post content, tag or mention Afterlife Oddities, or share content promoting AO, we may encounter or reshare that content. Reuse of your content is subject to the permissions you have granted, applicable platform rules, any applicable separate agreement, and the law.
• No Assumption of Unlimited Permission: This Privacy Policy alone does not grant us unlimited rights to use every image, video, username, or post involving you. Where additional permission is required, we will seek it through the appropriate release or authorization.

Please review any event-specific media notice or release before participating. If you have a concern about media featuring you, contact us using the details below.

Our website may use cookies and similar technologies to support:

• Essential Functionality: Features necessary for the website to operate, maintain security, or remember certain settings.
• Age or Eligibility Features: Where implemented, technologies that support age verification or remember an age-related selection.
• Analytics: Tools that help us understand website traffic, usage patterns, and performance, where enabled.
• Preferences: Features that remember user choices or improve website functionality.

The specific cookies and technologies in use may change as our website and service providers change.

You can manage or disable cookies through your browser settings. Blocking certain cookies may affect website functionality. If we use non-essential cookies or tracking technologies that require consent under applicable law, we will provide the appropriate choice mechanism.

We use reasonable administrative, technical, and organizational measures designed to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.

Information may be handled through our website platform, email provider, form tools, payment processors, cloud services, and other authorized systems. Access is intended to be limited to people and providers who need the information for legitimate business or operational purposes.

No method of transmitting or storing information is completely secure. We cannot guarantee absolute security, but we take reasonable steps to protect the information entrusted to us.

We retain personal information for as long as reasonably necessary for the purposes described in this Policy, including to:

• Provide requested services and administer bookings.
• Maintain transaction, accounting, waiver, and business records.
• Address safety incidents, disputes, or legal claims.
• Meet legal, regulatory, or contractual obligations.
• Enforce our agreements and protect our rights.

Retention periods vary depending on the type of information and the reason it was collected. When information is no longer reasonably necessary, we may delete it, securely dispose of it, or de-identify it, subject to applicable law and legitimate recordkeeping needs.

Depending on where you live and which privacy laws apply, you may have rights regarding your personal information. These may include the right to:

• Access: Request access to personal information we maintain about you.
• Correction: Request correction of inaccurate personal information.
• Deletion: Request deletion of personal information, subject to legal and other permitted exceptions.
• Data Portability: Request a copy of certain information in a portable format, where applicable.
• Opt Out: Opt out of certain processing activities where required by applicable law, such as targeted advertising, certain profiling, or the sale of personal data.
• Withdraw Consent: Withdraw consent where we rely on consent for a particular use.
• Marketing Preferences: Unsubscribe from promotional emails using the unsubscribe link or contact us directly.

These rights are not absolute and may depend on applicable law, the nature of the request, and any relevant exceptions.

These rights are not absolute and may depend on applicable law, the nature of the request, and any relevant exceptions.

How to Submit a Privacy Request

To make a privacy request, email afterlifeoddities.co@gmail.com with the subject line “Privacy Request.” Please describe your request and provide enough information for us to identify the relevant records.

We may need to verify your identity before responding. If a request is denied where applicable law provides a right to appeal, you may reply to our decision and request that we review it.

We will respond within the timeframe required by applicable law. We will not unlawfully discriminate against you for exercising a privacy right.

If you are a Texas resident, certain rights may be available under the Texas Data Privacy and Security Act, if that law applies to our processing of your information. The applicability of specific rights and exemptions depends on the circumstances.

Afterlife Oddities offers events and activities with different age and eligibility requirements. Some activities are intended for adults only. Certain specifically designated activities may permit participants ages 16–17 when the applicable event rules allow it and the required parent or legal guardian consent and supervision are provided.

The age requirement for each event, activity, registration, or service will be stated in its applicable materials and forms. A general age statement on the website does not override a more specific requirement for a particular activity.

Our website and services are not directed to children under 13, and we do not knowingly collect personal information online from children under 13 without legally required parental consent. If we learn that we have collected such information without the required consent, we will take reasonable steps to delete it.

For participants under 18 who are permitted to take part in a specific activity, we may collect limited information from the participant or their parent or guardian to administer registration, consent, eligibility, safety, and participation requirements.

Parents or guardians who believe a child has provided personal information to us may contact us at afterlifeoddities.co@gmail.com.

Our website, event materials, or communications may link to third-party websites, social media platforms, registration systems, payment providers, sponsors, vendors, or other services.

These third parties operate independently and may have their own privacy policies, terms, and data practices. We are not responsible for the privacy, security, or content practices of third-party services. We encourage you to review their policies before providing information or using their services.

Afterlife Oddities operates in the United States. If you access our website or services from another country, your information may be processed or stored in the United States or other locations where our service providers operate.

Privacy protections in those locations may differ from those in your jurisdiction. Where required, we will take appropriate steps to handle personal information in accordance with applicable law.

We may update this Privacy Policy as our services, technology, or legal obligations change.

When we make changes, we will post the revised Policy on this page and update the “Last Updated” date. If a change requires additional notice or consent under applicable law, we will provide it.

Your continued use of our website after an updated Policy is posted indicates acknowledgment of the updated Policy, to the extent permitted by law. Continued use does not replace consent where separate consent is legally required.

AO may collect and use information you provide through inquiries, applications, purchases, registrations, rentals, event participation, and communications.

Personal information will be handled according to our Privacy Policy, applicable consent forms, and applicable law.

Depending on the service, information may be used to process payments, administer bookings, communicate event details, verify eligibility, maintain records, address safety concerns, and provide requested services.

Please review our separate Privacy Policy for details about information collection, use, sharing, retention, and applicable privacy choices.

These Terms do not replace the Privacy Policy or any legally required privacy notice.